Job Description

Our client is a market leader in ophthalmic products, with extensive industry experience is looking for an Accounting Assistant.

• Hours/schedule: Mon-Fri, 8:30am-5:00pm. Hybrid option available.
• Salaired/Exempt with a full benefits package: $50K-$60K
• Location: Malvern

Although the fin/acct team is small, they are a motivated group of professionals ocused on improving the accounting processes by applying technology to expedite and improve the efficiency of a range of operational functions. The team is responsible for delivering financial results on a monthly basis, and statutory financial reports on a semi-annual basis.

The ideal accounting candidate will be someone who is a self-starter and motivated, enthusiastic about new challenges, not afraid of change and hands on. Someone who enjoys learning, problem solving, improving processes and interacting with other areas of the business. In this position, the assistant will interact directly with customers and vendors of the status of their account, answer questions on account activity, and provide supporting documentation. This position will report to the Accounting Manager.

Responsibilities:

• Assist Accounts Payable with the following tasks:
• Vendor Payments: Ensure the timely and accurate payment of vendors by receiving, processing, verifying, and reconciling invoices.

o Post Invoices

§ Obtain approvals

§ Verify that inventory has been received in prior to posting the invoice

§ Manage 3-way match in Epicor ERP; Research issues and validity of invoices

o Weekly Check Runs; attach invoices and approvals as backup

§ Notify Staff Accountant and Accounting Manager of stop payments

o Prepare Wires

§ Batch and total all invoices to be paid

§ Process wires and manage approval process with Staff Accountant or Accounting Manager

o Maintain AP filing system so that invoices are easily accessible

o Reconcile Vendor Accounts

§ Familiarize yourself with the vendors we do business with monthly and request they email statements

§ Review accounts statements on at least a monthly basis for missing invoices or other issues

o Run an aging on a weekly basis to ensure all invoices are being posted and paid in a timely manner

o Compare vendor statements to Aging on an ongoing basis to confirm accuracy of AP aging

• Assist Accounts Receivable with the following tasks:
• Run reports and gather customer information including Accounts Receivable Aging, Customer History and transaction level detail
• Contact customers with concerns and/or inquiries regarding delinquent account balances
• Print and mail/email weekly invoices and monthly account statements
• Properly record customer specific collections efforts and results
• Assist in identifying accounts that require review and clean-up for existing balances
• Field inbound customer calls routed to Accounts Receivable department
• Payroll processing accurately and on time on a bi-weekly basis and prepare reports for management as needed
• Ensure compliance with all applicable federal, state, and local tax laws and regulations.
• Handle payroll-related inquiries from employees and resolve discrepancies in a timely manner.
• Collaborate with HR and Accounting teams to ensure alignment on employee compensation and benefits.
• Stay updated on changes in payroll laws, regulations, and best practices.
• Review and approve W-2s, and other year-end reports alongside Halma
• Identify areas for process improvement and bring ideas to Accounting Manager for vetting approval

Job Requirements:

· HS diploma or equivalent

· Minimum of 3 years of corporate accounting experience a plus

· Payroll administration experience a plus

· Ability to clearly communicate with customers/vendors via email and phone while maintaining a professional demeanor at all times

· Ability to handle multiple directives

· Ability to prioritize tasks appropriately and execute based on priority

· Basic functionality in MS Office, advanced in Excel functions

· Epicor ERP system experience a plus

· Background check is required.

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