Description:
The Tennessee Pharmacists Association (TPA) is seeking a detail-oriented and organized Bookkeeper to manage essential day-to-day financial functions, support the organization's accounting processes, and contribute to its overall and long-term financial health of the association. This position will play a key role in maintaining accurate financial records, ensuring compliance with accounting standards, and supporting staff and with financial reporting and budgeting needs, in collaboration with third-party accounting firm.
Duties:
Collaborate and supplement the activities of third-party accounting firm through management of these weekly, monthly and annual tasks:
· Weekly Tasks:
o Record cash receipts and maintain accurate financial records.
o Fulfill clerk and payer roles in BILL.com.
o Monitor and manage the accounting email inbox.
o Process mail, make deposits, and handle filing responsibilities.
· Perform monthly reconciliations for accounts receivable, payroll, credit card liability, grant activity, and grant draws.
· Manage routine annual requirements, including business licenses, charitable solicitation renewals, and payroll updates.
Prepare annual organizational budget and other requested reports for TPA and subsidiaries for CEO to provide to association leadership
Respond to staff inquiries regarding financial questions and reporting needs.
Assist in the preparation of audit schedules, collaborate with third party audit firm to upload required files to auditor portal, and provide effective communication with auditors and accounting firm to address questions and provide necessary documentation.
Develop genuine relationships with TPA members to help advance the mission of TPA.
Qualifications:
This role offers an opportunity to contribute to the success of TPA by ensuring the organization's financial processes run smoothly and efficiently. The ideal candidate will be proactive, reliable, and committed to maintaining high standards of accuracy and professionalism.
Degree in finance or accounting or similar area of study. Preferred proficiency in accounting software, including Sage Intacct, BILL, and Expensify. Understanding of payroll/HR software, Gusto. Strong attention to detail and organizational skills. Ability to manage multiple tasks and meet deadlines. Excellent communication skills, both written and verbal. Experience in bookkeeping, accounting, or a related field is preferred.
Desire to make a difference. Willing to take on responsibility and give away credit. Values work-life integration. Ability to exercise initiative, solve problems creatively, make independent decisions, and prioritize responsibilities. Naturally curious. Ability to work with other team members.
Working Conditions:
Work is performed in normal office setting with focused office space with personal desk and computer. Typical full-time work week is 40 hours; the office is open Monday-Friday 8:30am-5:00pm. Flexibility may be granted.
TPA offers a competitive salary for part-time workers, including the ability to participate in 401(k) plan and a stipend for medical insurance. TPA provides a work culture and supportive environment for professional growth and a rewarding career.
TPA staff are currently flexible working in the office and remotely. TPA’s full-time work schedule provides flexibility with 2 days/week required at the office, and work-for-your-day for 3 days/week. TPA staff members follow a core working schedule from 10:00 am CST to 3:00 pm CST.
Office equipment is provided for home and work offices. Position reports directly to the CEO of the Tennessee Pharmacists Association.
Open Date: Applications will be accepted starting December 13, 2024. Preferred start date January/February 2025.
Required Documents: Please send cover letter and resume/CV to Anthony Pudlo, Chief Executive Officer, at Anthony@TNPharm.org.
TPA welcomes applications from those who represent diversity in race, color, ethnicity, culture, national origin, sexual orientation, age, gender, gender identity, social class, physical ability/attributes, religious or ethical value systems, language, pharmacy practice area, geographic location, and other perspective shaping backgrounds.
About the Tennessee Pharmacists Association The Tennessee Pharmacists Association represents the profession of pharmacy across the state, united for the purpose of promoting safe and effective medication use to improve the health of patients. Since 1886, the Tennessee Pharmacists Association has preserved and advanced the interests of the profession and has served the professional needs of all pharmacists, student pharmacists, and pharmacy technicians.
Job Type: Part-time
Pay: $22.00 - $30.00 per hour
Expected hours: 15 – 20 per week
Benefits:
Schedule:
Work Location: Hybrid remote in Nashville, TN 37210
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