Job Description

Requisition No: 841952 

Agency: Children and Families

Working Title: CONTRACT MANAGER SPECIALIST - 60005126

 Pay Plan: Career Service

Position Number: 60005126 

Salary: $47,500 - $60,000 Annually (Commensurate with experience) 

Posting Closing Date: 12/08/2024 

Total Compensation Estimator 

The Florida Department of Children and Families (DCF)  is   the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the  Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

THIS ADVERTISEMENT WILL BE USED TO FILL CONTRACT MANAGER AND CONTRACT MANAGER SPECIALIST POSITIONS.

This is a highly responsible and professional position that will serve as a Contract Manager, managing multiple contracts for the Office of Substance Abuse and Mental Health (SAMH). This is a professional position performing highly responsible technical, consultative, and administrative work. This position will manage multiple contracts and grant agreements and will be responsible for mission critical contract management and business administration functions to support statewide SAMH operational, client-service, and ancillary support needs. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented. 

Specific Duties and Responsibilities include:

• Serves as single point of contact with service providers, ensuring positive provider relations. Works to resolve issues timely and effectively.
• Serves as the certified contract manager for the contract oversight team as specified in Section 287.057(26), if applicable.
• Performs contract management activities in accordance with goals and objectives of the agency and state and federal laws, rules, regulations, and guidelines.
• Develops and execute provider contracts/competitive solicitations addressing standard contract documents, services to be provided, manner of service provision, method of payment, and special provisions in concert with applicable rules and statutes and Department policies.When applicable, develops appropriate documentation for review and approval of solicitation and resulting contracts.
• Collaborates with program office liaison and other offices as necessary to identify upcoming projects and the most appropriate mechanisms for contracting and procurement.
• In collaboration with program office liaison, negotiates contract terms and conditions, performing cost analyses of provider budgets. Maintains proper documentation of negotiations and final contract terms and conditions.
• Coordinates with and assists the Department’s Contract Oversight Unit with contract monitoring for assigned contracts with providers. Imposes and monitors corrective action where necessary.
• Maintains contract management certification, knowledge, skills, and abilities; maintains official contracts file and documentation, reviews, approves and processes provider invoices, and maintains detailed expenditure schedules.
• Performs contract closeout duties, including contract evaluation and review and documentation of provider performance.
• Maintains appropriate contract files and records.
• Conducts out other necessary contract management activities.
• Performs other duties as required to meet program and departmental goals and objectives.

Knowledge, Skills and Abilities required for the position:

• Knowledge of basic management principles.
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution.
• Knowledge of methods for compiling, analyzing, and evaluating data.
• Knowledge of government accounting systems.
• Knowledge of state and department contracting procedures and requirements.
• Knowledge of quality assurance techniques.
• Knowledge of problem-solving techniques.
• Knowledge of computer software including applications such as Microsoft Excel, Word, PowerPoint, etc.
• Skill in writing and preparing operational procedures and project reports.
• Skill in understanding and applying laws, rules, regulations, policies, and procedures.
• Ability to plan, organize, and coordinate work assignments.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to formulate policies and procedures.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to conduct fact finding research.
• Ability to produce written work products that display a high level of competence and job knowledge.
• Ability to compile data from various sources, organize data into a logical format, and make oral presentations.
• Ability to utilize problem-solving techniques.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.

Minimum Qualifications:

• Four years of experience in contract management, project management, procurement, customer service, or other related business field.
• Must successfully complete training in contract and grant management and become a certified contract manager within six months of hire in accordance with section 287.057(15)(c), F.S.

Preference will be given to applicants who have:

• Currently a Florida Certified Contract Manager (FCCM) or held a FCCM certificate within the last five years.
• Professional administrative work experience (i.e., supervisory, managerial, purchasing agent, budget analyst, etc.).
• Associate’s or Bachelor's degree from an accredited college or university.

Benefits of Working for the State of Florida:

• Health insurance
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• Retirement plan options, including employer contributions
  • (For more information, please click );
• Nine paid holidaysand onePersonal Holiday each year;
• Flexible Spending Accounts;
• Opportunities for career advancement
• Tuition waiver for public college courses

For a more complete list of benefits, visit  .

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT   Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION  All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire . For more information, please visit the SSS website:  .

RETIREE NOTICE  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING  It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. 

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