Job Description

JOB OPENING ANNOUNCEMENT

Position Title:      Police Records Specialist  

D epartment: Police

The Ottawa Police Department is seeking highly motivated applicant(s) for the position of Police Records Specialist who are committed to a long career with our department. The men and women of the Department are guided by the values of Service, Integrity, Tolerance, Dignity, Stewardship and Flexibility ; and a vision To Protect and Serve with Duty, Honor, Integrity and Trust .

With an authorized strength of 30 officers and 6 professional staff serving a growing population of nearly 13,000, the department is ready to add the right person to the team.  The Police Records Specialist is assigned to the Records Unit in the Investigations and Support Services Division (ISSD) ; and is the first person the community interacts with when entering the Law Enforcement Center.  Having a customer service approach and desire to help those in need is a primary function of the position.  The Records Specialist is an integral part of the criminal justice process that helps ensure victims are served, and offenders are held accountable by timely processing incoming reports, requests, and ensuring that all required documents adhere to local, state and federal requirements.  The right person for the position will possess a strong ability to maintain confidentiality, work as a team, understand that different people have different roles in the organization, and who works well with officers, court staff, other city departments, and the public.  The Police Records Specialist must maintain all KBI and KSCJIS requirements for entering criminal justice information, including arrest warrants, stolen items, arrest, citation, and offense data.  The position involves becoming a power-user in technology systems used by the department; including Records Management Systems, Electronic Citations, Arrest Warrants, Open Records Requests, video sharing services, and a full suite of Microsoft Office products used daily to share and deliver information.

The department is accredited by the Commission on Accreditation Law Enforcement Agencies (CALEA) and adheres to national best practices in policing, that also includes many functions of the records unit.

All police department employees are encouraged to remain physically and mentally fit.  Employees can work out during the duty day in the department fitness center.  Other opportunities include being part of the department’s Peer Support Team, Social Media Team, internal department committees, city committees, patrol ride along, and more.

MINIMUM QUALIFICATIONS: Employees must be a Kansas resident upon hire, 18 years of age at time of appointment and a U.S. citizen, possess a valid Kansas driver’s license upon appointment, and be insurable by the city’s insurance carrier; high school diploma or GED is required, college credit preferred. Applicants must establish and maintain residency within Franklin County or within a driving distance of 35 miles of Ottawa City Hall, AND within the state of Kansas within one year of hire. Applicants must successfully complete the following hiring steps:

1. Oral panel interview
2. Background investigation.
3. Candidates recommended for hire will be required to successfully complete a pre-employment drug screen, and physical exams.

AUTOMATIC DISQUALIFIERS:

• Convicted of, or admission to a felony or any offense that would be constituted as a felony within the State of Kansas or the United States.
• Convicted of, or admission to, or diversion of a Class “A” or “B” misdemeanor or similar crime from another state within the past three (3) years or been convicted of any crime of a sexual nature.
• Has been dishonorably discharged from any branch of the United States Armed Forces.
• Has had state certification as a Law Enforcement Officer denied, revoked, or suspended.
• Falsified or lied about any information requested on a questionnaire or application as part of the hiring process.
• Exhibited any conduct or a pattern of conduct that would tend to disrupt, diminish, or otherwise jeopardize public trust in the law enforcement profession.
• Have used marijuana or synthetic drugs within the past one (1) year.
• Have used prescription medication illegally within the past three (3) years.
• Have used any other illegal drug within the last five (5) years.
• Have an established pattern of prescription medication abuse.
• Have an established pattern of alcohol abuse. Have had a Driving Under the Influence (DUI) conviction or diversion as an adult within the last five years or show a pattern of traffic law violations that indicate disrespect for traffic laws and disregard for public safety; or have had their driver’s license suspended or revoked within the past three (3) years.

Date Opened:   07-31-2024

Date Closed:       Until Filled

Classification: Full Time

Starting Pay :      $21.63/hr.

Hours:                   Day Shift:  8 a.m.-5 p.m.  Monday-Friday.  During major cases call back may be required.

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The City of Ottawa is an Equal Employment Opportunity Employer.

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