Job Description

Phone/Skype Hire. REMOTE

Location: REMOTE

Duration: 12- 24+ months ( High Possibility of Further Extensions)

Responsibilities

Project Coordination

• The resource will be serving as Project Coordinator for project 1774 - OIG Response: Asset Mgmt, which will streamline and improve the quality of technology asset management for the district

Project Management Support :

• Manage project intake process: receive project requests, verify alignment with ITS goals, facilitate request authorization, and move projects through predefined stages (Requested, Authorized, Pipeline, Roadmap, Approved, Assessing Benefits, Finished).
• Coordinate project planning meetings, take detailed notes, and document action items.
• Facilitate communication between project stakeholders, including PMO, ITS staff, and project managers.
• Assist in setting up project folders in Google Drive and Smartsheet.
• Monitor project progress, identify potential roadblocks, and proactively follow up on missing status updates.
• Coordinate project review meetings and maintain documentation.
• Prepare project wrap-up reports and support final project approval processes.

Reporting & Data Management :

• Analyze, compile, and distribute project reports through on a weekly basis.
• Monitor PMO dashboards, review metrics, and create visual representations of project performance.
• Generate regular reports and presentations for biweekly meetings with Project Managers
• Maintain and update individual project status reports assigned to ITS Liaisons.

Process & Resource Management:

• Manage user access and permissions for various systems and reports using templates.
• Ensure efficient project start-up and wrap-up processes are followed consistently.
• Standardize and maintain PMO templates for various project functions.
• Organize and manage PMO folders in Google Drive.
• Update and maintain the PMO website, including content related to projects, portfolio, and resources.

Skills and education requirements

Type of Education Required

• Bachelor's degree in Project Management, Information Technology, or a related field (preferred).
• 3-5 years of experience in project coordination or a related role.
• Strong understanding of project management methodologies (e.g., Waterfall, Agile).
• Excellent organizational and time management skills.
• Meticulous attention to detail and ability to maintain accurate records.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google products, and project management tools (e.g., Smartsheet).
• Strong communication and interpersonal skills with the ability to effectively collaborate with diverse stakeholders.
• Ability to take clear and concise notes during meetings.
• Commitment to continuous learning and staying updated on project management practices

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