Job Description

Job Description:

• Manage administrative procedures for academic hiring, recruitment, reappointment/promotion, and resignation/retirement            

• Serve as primary departmental resource and primary liaison with the Deanâ™s office for a broad range of academic HR and payroll matters; maintain up-to-date knowledge of University and Divisional procedures related to faculty and other academic searches, appointments, reappointment/promotion review

• Coordinate and support faculty committees charged with faculty and other academic hiring, recruitment, appointment, and reappointment/promotion; manage related procedures and case documentation.

• Manage record-keeping to monitor student progress toward completion of program requirements; troubleshoot studentsâ™ quarterly course registration issues, as needed; advise students on requirements, completion deadlines, and necessary actions related to academic requirements

• Oversee process for student petitions, in collaboration with Director of Undergraduate Studies

• Maintain various publications for the departmentâ™s academic programs, including the departmental website, College Catalog, and Graduate Announcements (as relevant)

• Coordinate with other offices on wide range of matters related to student academic progress and student life, including SSD Dean of Students, College Dean of Students, Campus and Student Life, and others

• Proactively collaborate with other University offices to enhance student awareness on safety, disciplinary, and student life matters; handle accommodations, emergency-response, and other complex student life matters with competence and discretion

• Create overall department course schedule based on curricular needs of program, the Colonizations core sequence, and instructor areas of expertise and preferences

• Serve on departmentâ™s curriculum committee

• Collaborate with faculty to manage the departmentâ™s submission of a PhD certificate and program proposal. Work with RDI faculty and SSD Dean of Students Office to create policies and handbook for PhD certificate/degree program

• Create and implement system for reviewing and tracking crosslist requests and RDI major foundational course categories

• Prepare reports for faculty and Department leadership on individual studentâ™s academic progress and aggregate data on department-wide trends in student affairs

• Support the Chair in the management of the departmental budget and accounts

• Research and analyze data to create reports, and may create other reports for grants and contracts

• Coordinate the hiring and appointments of research assistants and teaching assistants in the department

• Supervise one full-time Department Coordinator and potentially one part-time Student Employee

• Conduct weekly check-ins with supervisee(s)

• Creates training and programming for faculty and chair development

• Prepares and presents analyses, reports, and marketing materials to a wide variety of both internal and external audiences. Participates and contributes on a variety of committees/teams and with a diverse array of colleagues and partners

• Performs other related work as needed

Preferred Qualifications

Education:

• Graduate degree

Experience:

• Experience in higher education administration

Technical Skills or Knowledge:

• Proficiency in Microsoft Office software (Word, Excel, Outlook)

Preferred Competencies

• Demonstrated record of excellence providing a high level of service; capacity for creative, proactive thinking and administrative innovation

• Ability to handle multiple tasks simultaneously, working under tight deadlines, with a high degree of professionalism and attention to detail

• Capacity to work both independently with self-direction and initiative and as an effective member of a team

• Excellent interpersonal, oral, and written communication skills

• Ability to handle sensitive and confidential situations and information with professionalism and discretion

• Ability to work in a demanding, fast-paced environment, manage time wisely and prioritize effectively. Interest in the topics of race, diaspora, and Indigeneity

Application Documents

• Resume (required)

• Cover letter (required)

• References (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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