Job Description

Space Management Planner
SALARY RANGE: $105-125K DOE

HYBRID Schedule: Must Reside within a 50-mile radius of Raleigh, North Carolina 

Must Be Authorized to Work in the U.S.

ABOUT ALETO

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies in creating realty solutions, providing facility and space planning support services, and enhancing strategic communications. Aleto offers paid vacation, full medical, vision, and dental insurance, and a 401(K) plan.

Aleto is a growing company that stands firm on our core values of Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. 

MISSION, VISION AND PURPOSE

Our Mission, Vision, and Purpose:

• Aleto is committed to helping federal agencies improve their workspaces. 
• We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making. 
• Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service. 

POSITION OVERVIEW

Aleto Inc. is seeking to hire a Space Management Planner to assist a federal client in providing independent support for space planning, design, and related analytical services to the client's managed lease or owned space to create useable areas.

If you are selected for an interview, Aleto will contact you to arrange a virtual meeting online platform, Google Meets. After all, candidates are interviewed, Aleto will notify you of your status. The start date is immediate.

ESSENTIAL JOB DUTIES

Duties include the following.  Other duties may be assigned.

• Ensures accurate personnel, occupancy, and space data in the IWMS database and that data conforms to client standards.   It serves as the secondary point of contact (POC) for issuing and processing the space data call. Ensures reports from other sources are processed in the Integrated Workplace Management System (IWMS), Archibus.  Update the record drawings (XRef files in IWMS) for all client space and drawing templates using AutoCAD software.

• Serves as an IWMS administrator including, but not limited to, duties such as user management, handling system access requests, security auditions, and database management.  

• Conduct reviews of all client space assignments to verify effective space utilization and identify the requirements and opportunities for changes.  Document and provide detailed design drawings of new and existing office space and furniture. Conducts building audits to verify employee locations, furniture layout, and room configurations are correctly reflected on floor plans.
• Works in partnership with a larger team of facilities professionals managing associated tasks, including data calls, space and floor plan maintenance, space management, move and relocation sequencing execution, and signage.

• Develop a combination of reports, meetings, personal inspections, and other appropriate means and other documents for Space Planning.   Prepare and maintain As-Built Drawings to track all portfolio space verifying USF and Rentable Square Foot (RSF).

• Leverages familiarity with the client’s space policy and guidelines when developing solutions for space utilization. Assists with the development of interior projects that contribute to the client brand and workplace innovation strategy.

• Assists with evaluation of requests for space assignments, determines the necessity for and urgency of requests, analyzes personnel and equipment space need, and determines space assignment and maximum utilization, possible reassignment.

• Assists with analysis and evaluation of such data as location, square footage, floor load capacity, facilities, anticipated usage, code requirements, etc., and compiles reports and data to support space planning throughout all occupied leased space.

• Review requests, project plans, layouts, and construction requirements, analyze space allowance criteria, personnel tenure and occupancy levels, and organizational structure; and recommend the most logical approach to accomplish the action.  Develop evaluations of requests for space assignments, determine the necessity for and urgency of requests, analyze personnel and equipment needs, and determine space assignment and maximum utilization, possible reassignment, rearrangement, etc.

• Supports the SSMA in addressing questions, comments, inquiries, and requests.

• Regularly performs internal audits to ensure accuracy or efficiency.

• Coordinates all assignments through the SSMA. 

• Document the work and data flow processes.  

• Responsible for various aspects of project planning including design, construction, furniture, moves, and post- occupancy.

• Lead government agency furniture programs, including but not limited to procurement advisory services, furniture standards development, and ad hoc furniture project management / Conduct design meetings with clients to review furniture specifications, space plans, and finish selections.  Participate in meetings as required for project coordination with Architecture, AV/IT, Construction, etc. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

ALETO JOB DUTIES

• Compliance with all Aleto processes, standards, and guidelines including utilizing the employee and intranet platforms, clocking in and/or entering time daily, submitting expense reports, providing monthly progress reports, etc.

• Participate in recurring performance development meetings with your Aleto Team Lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture. 

Education/Experience:

• Must be eligible for HSPD-12 public trust credential.
• U.S. Citizenship
• Bachelor’s degree in Architecture, Engineering, Interior Design, or Construction Management 
• 10+ years of related experience in delivering Architecture or Engineering professional services, including demonstrated success as the lead designer on several projects.
• Expert knowledge of commercial and government office space planning, including GSA space assignment policy and BOMA space standards
• Expert knowledge of AutoCAD to efficiently use and manipulate drawings.
• Ability to read and understand construction documents and blueprints.
• Ability to understand and apply OSHA and ADA requirements, and all building and safety codes.

Technological Skills: 

• AutoCAD
• IWMS Preferred
• ARCHIBUS Experience or familiarity with Excel
• Microsoft VBA coding helpful
• Proficient in Microsoft Office with Expertise in Excel
• Familiar with Pivot Tables
• Proficient in Google Workspace
• Ability to learn new planning, drawing, design, and specification software.

Required Knowledge and Skills:

• Ability to operate independently with minimal oversight.  
• Excellent written and verbal communication skills must be comfortable presenting to clients and executive personnel.
• Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs.
• Highly developed interpersonal and customer relationship management skills 
• Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality.
• Ability to communicate with a variety of people, both internal and external
• Ability to work collaboratively in a team environment.
• Ability to initiate and follow through on work independently.
• Ability to work in a fast-paced environment.
• Excellent time management and prioritization skills
• Strong multi-tasking abilities
• Ability to adapt to changing priorities.
• Excellent organizational skills and attention to detail
• Ability to meet assigned deadlines.
• Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions.
• Proven risk management skills, both financial and programmatic
• Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting.
• Strong ethics and sound judgment
• Demonstrated ability to make important decisions under pressure.
• Proven ability to develop and maintain a positive team environment.

ENVIRONMENT AND PHYSICAL CONDITIONS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position self to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

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