Job Description

OVERVIEW:

The Venice Clubhouse Site Coordinator works in direct partnership with the Area Director to oversee the daily operations and delivery of all program areas within the Club. This role involves supervising and training program staff, managing administrative duties, and serving as a key liaison between parents, schools, community groups, and Club members. The Site Coordinator supports behavior management strategies, goal setting and ensures optimal club facilities and resource use. In the absence of the Area Director, the Site Coordinator assumes full responsibility for coordinating all aspects of the site’s programming with guidance and direction from the Area Director.

JOB RESPONSIBILITIES:

• Communicates, implements, and enforces BGCMLA operational policies and procedures.
• Ensures a fun, healthy, and safe youth-friendly environment by keeping facilities, grounds, equipment, and supplies clean and well-maintained.
• Promotes and stimulates program participation and provides guidance and role modeling for members.
• Optimizes use of Club facilities, staff, and resources to fulfill organizational mission and strategies.
• Assesses, with the Area Director, the Club’s membership level average daily attendance and frequency of attendance.
• Works with the Area Director to develop and implement strategies to increase membership and attendance.
• Assesses the youth's needs, interests, and characteristics to develop targeted programs that result in an outcome-driven club experience.
• Effectively plans, implements and actively supervises programs, services, and activities for members.
• Monitors and evaluates programs, services, and activities to ensure the safety of members, program outcomes, quality of programs, and appearance of the site at all times.
• Evaluates and encourages program participation for targeted programs.
• Supports identifying and evaluating opportunities to improve program effectiveness based on participation and achievement of stated goals utilizing NYOI, YPQA, observations, etc.
• Ingrains the five (5) key elements of positive youth development into the Club’s Culture.
• Independently supervises large youth groups, indoors and outdoors, with youth safety as a top priority.
• Recognizes and reacts quickly to problems – arguing, fighting, horseplay, etc. – and stops the undesirable activity quickly.
• Addresses behavioral issues promptly and assists in conflict resolution with parents and members.
• Works with staff and members to correct unsafe behaviors, ensure emergency procedures are followed, and take actions to prevent accidents.
• Assists in managing the budget for programmatic supplies, ensuring appropriate spending and resource allocation.
• Submits monthly expense reports and maintains financial records for programmatic expenditures.
• Supports developing and submitting necessary administrative paperwork for grant and program reports.
• Supervises program staff, volunteers, and interns.
• Fulfills Human Resources functions, including hiring practices and employee management.
• Demonstrates a knowledge of, interest in, and respect for the community the Club serves.
• Assists in developing and cultivating partnerships within community organizations and school systems to advance programs at the Club.

Requirements:

EDUCATION and/or EXPERIENCE, LICENSURE AND CERTIFICATION:

• High School diploma or GED, minimum of two years of college experience. Prefer a four-year degree in a related field from an accredited college or university, or equivalent experience.
• At least two years of direct youth service experience and a record demonstrating youth program project management, planning, and implementation. Previous experience working with at-risk youth.
• At least one year of demonstrated supervisory or leadership experience at a Boys & Girls Club or similar organization. Other relevant experience may be considered.
• Must be able to work a flexible schedule, including evenings, weekends and/or holidays.
• Demonstrated interpersonal and communication skills.
• Hold a valid drivers’ license and pass motor vehicle driving record check.
• Pass criminal background check.
• Pass (negative result) a TB test.

KNOWLEDGE, ABILITY and SKILLS:

• Knowledge of the mission, objectives, policies, and programs of the Boys & Girls Clubs; principles and practices of supervision and management; principles and practices of project management; principles and practices of youth development and quality programs.
• Skilled in understanding of group dynamics and ability to run group activities; planning, organizing, promoting, implementing, and evaluating program activities; and working towards positive outcomes.
• Ability to supervise, train, motivate and coach staff, assesses challenges; builds trust and respect among fellow team members; values the input and know-how of other team members; organizes and prioritizes time well and focuses on completing assigned tasks with minimal supervision; demonstrates exceptional attention to detail and takes pride in the quality of work performed.

WORKING CONDITIONS and DRIVING:

• Travel between Boys & Girls Clubs of Metro Los Angeles sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Clubs of Metro Los Angeles.
• Work is performed in the community as well as an office setting.
• Hours are based on school calendar and attendance patterns/trends - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required.

PHYSICAL DEMANDS / WORKING CONDITIONS:

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position requires the ability to maintain a stationary position and engage in physical activities such as moving, bending, reaching, and positioning. It may also involve traversing and ascending/descending as necessary. The role includes frequent interruptions via in-person contact, phone calls, and email communications.

Work environments may vary, encompassing both indoor and outdoor conditions based on activity locations. Additionally, interactions with youth and adults may involve moderate to high noise levels during activities. Physical exertion may be necessary to move and transport supplies and equipment.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. Nothing in this job description restricts the right of Boys & Girls Clubs of Metro Los Angeles Management to assign or reassign duties and responsibilities to this job or change this job description at any time.

BGCMLA is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, age, marital status, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Boys & Girls Clubs of Metro Los Angeles (BGCMLA) is a scalable and sustainable solution to reversing the opportunity crises facing some of the most vulnerable youth in marginalized neighborhoods of Los Angeles. BGCMLA is designed to increase programmatic offerings and to serve a more significant number of youth in the areas of Metro Los Angeles. Our mission is to create a safe space that empowers all Club members to Learn, Explore, Achieve, and Dream (L.E.A.D.). We fulfill our mission by offering nationally recognized, research-based programs and activities in three core areas: Academic Success, Good Character and Citizenship, and Healthy Lifestyles. We believe in empowering youth to explore a future with endless possibilities by offering creative programs, such as new approaches to science, technology, engineering, math (STEM), sports and recreation, music, and the arts created in collaboration with our community partners. Boys & Girls Clubs of Metro Los Angeles is a safe, stable place that ensures physical and emotional safety for all youth we serve. Click here for more information regarding Club safety.The individual Clubs which presently make up BGCMLA have a deep history of impact in the most vulnerable areas of Los Angeles County. Our collaboration of Clubs includes the following Boys & Girls Clubs: Challengers, Watts/Willowbrook, Bell Gardens, and Venice. We are also provide youth programming on school sites throughout Los Angeles, for more about our service locations, please visit vgcmla.org. At BGCMLA, we are wholly committed to maximizing our Clubs’ potential to serve more kids more often and to build strong, sustainable organizations.

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